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Town of Hartford
Selectmen’s Meeting
July 17, 2008
Minutes

Present: Selectmen Jack Plumley, Lee Holman, Town Clerk Lianne Bedard, Reporter Mary Standard, residents Judy Hamilton, Peggy Poskus, Zoe Cowett, David Bowen, John Bernier and Joe Bedard.

I.	Jack called the meeting to order at 7pm.
II.	Open Session:  Judy asked for permission to hold Lake Days at the Hartford Beach on August 9^th. A banner will be displayed in Canton to advertise the event. There will be a boat parade, kayak race and food. Jack requested that Judy check with the constable concerning bringing a gas steamer on the beach. Jack motioned to allow for the Lake Association Day. Lee second. All in favor=2.
	David Bowen shared that a red Camaro was rolled over at the town beach 	parking lot last weekend. Douglas Towing removed the car but there is a mess 	at the parking lot. Lee will contact the state police concerning the damage.
III.	Reports
A.	Road Report	
1.	Road Maintenance Issue/Pavement sealing: Tabled until next meeting.
2.	Road Complaint-right to know request/John Bernier: John arrived late and was allowed to speak on this subject. John requested to listen to the messages from William Bragg on the answering machine about a road complaint. Lianne stated that the messages are public records and it is up to the Selectmen to allow them to be heard at the Selectmen’s meeting or during office hours. Jack allowed the messages to be heard at the meeting. After hearing the complaints, John stated that he thought the work on Stetson Road was not a waste of money and stated that his road, Camp Road, was in need of repair also. Jack stated that he is trying to get the Road Committee up and going so that if this is not needed they will learn. Jack stated that the culvert should have been placed at a 30 degree angle or check dams should have been installed. 
	Jack shared that Jeremy could not make the meeting but cutting on Ricker Hill Rd. has been done and some patching.  Lee stated that at the mouth of Green Acres Road off Main St. there is a large hole that needs to be filled. Jack will contact Jeremy to ask the State to apron the areas.
B.	ACO Report: Rick was not present.
C.	CEO Report: Sigrid was not present.
1.	Shore land complaint update: Jack has turned this complaint over to Sigrid. Jack and Sigrid have met and completed some visits this week. 
IV.	Old Business
1.	Canton Dam/Core Committee Members: Judy shared that Dwyer & Associates submitted an appraisal of the Dam which gave a value of the canton dam of $0.00. This appraisal was done on comparisons of four other dam properties in recent years. None of the dams sold for money. Judy stated that it would take 23 years before it would pay for repairs needed. Judy asked how can the funds that were approved by the Hartford voters at town meeting be accessed. Judy stated that a bill for the appraisal and the attorney fees was due. Lee motioned to pay half of the bill from Dwyer and Associates from the funds set aside for that purpose. Jack second. All in favor=2. Lee suggested that future bills be brought to the board of selectmen for approval and suggested that Hartford pay half of each bill until funds run out.
2.	Disbursement Warrant Policy Clarification: Selectmen clarified that any selectman is allowed to sign employee wage warrants.
3.	Request to Ordinance Committee/Terms: Judy suggested creating a group from residents of Turner, Canton & Hartford to create a new shore land ordinance so that the rules are not different in each town for the same lake or pond. Jack stated that each town should have its own individual ordinance. Lee is OK with having a dialogue with other towns working on the ordinance.  Jack stated that the shore land ordinance does not include provisions for tree cutting application fees.  However this may be included under the shore land permit application fees. Judy suggested taking all fees out of all ordinances and creating a fee ordinance. Lee would like to add to the original request list to the Ordinance Committee an administration ordinance to deal with term limits and recalls. The importance of this work is to be listed as urgent. Lianne will prepare a revised list for the Ordinance Committee.
4.	Appointments: Lee nominated Armand Rowe as School Board Member with a term ending at the next annual town meeting. Jack second. All in favor=2.
	Lee nominated Morrill Nason as Alternate Appeals Board Member with a term ending at the next annual town meeting.
	Jack second. It was determined that there is only one alternate appeals board position and this position was filled at the prior Selectmen’s meeting.
	The Selectmen decided to meet on August 7^th at 6:30pm to conduct interviews for the position of CEO. Lianne will contact the applicants.
5.	New Website/Lee: Lee would like to be able to communicate with people. She visited the Town of Buckfield website and was impressed with the automatic emails. She also liked the simpler web address. Buckfield’s web page is provided by govoffice.com and the cost is around $400.00/year. Lee will look in to it. David suggested checking to see if the cost included a domain name. 
V.	New Business
1.	County Budget Committee Caucus/Informational: The Budget Caucus will be held on August 22^nd 6pm at the Rumford Town Office. Selectmen are invited to elect two selectmen to the county budget committee. Lee will attend. 
2.	MMA Annual Election Vice Pres.& Executive Committee: Selectmen voted.
3.	Review Bank reconciliations: Selectmen reviewed reconciliations.
4.	End of Year Quarterly Report: Selectmen received the reports. 
VI.	Jack motioned to approve the Selectmen minutes of July 3, 2008. Lee second.  All in favor=2.
VII.	Jack motioned to approve Warrants 117, 118, 2, 3, 4, & 5. Lee second. All in favor=2.
VIII.	Selectmen reviewed correspondence.
IX.	Lee motioned to adjourn at 8:50pm. Jack second. All in favor=2.

Minutes approved by:

___________________________________________	_______________
John Plumley							Date

___________________________________________	_______________
Lee Holman							Date