Town of Hartford
Selectmen’s Meeting
June 21, 2007
 Minutes

	Present: Selectmen David Bowen, Hope McCabe, Lee Holman, Clerk Lianne Bedard, Planning Board members Judy Hamilton, Arthur Harvey, Tom Hamilton, Terry Smith, Morrill Nason, John Convey, Reporter Mary Standard, Residents David Kraske, Peggy Poskus, Jerermy Johnson and Steve Elsman

I.	David called the meeting to order at 7:00pm.
II.	Open Session: David Kraske stated "there has been a string of rumors concerning David Bowen going around and none of the rumors ring a bell with me. David has been through a hard time as many others have and I fully support David Bowen as Selectman and as a business man". 
	John Convey shared a problem that the Planning Board was having concerning alternate members. Arthur Harvey had received advice from MMA's Richard Flewelling on how to handle the situation but the advice was not entirely clear. The Planning Board Ordinance does not mention alternate members but the later adopted bylaws do. The Planning Board has used alternates since 1993 and MMA advised that all alternate votes older than 30 days are legally bound. But he had no advice for future alternate votes. Lianne was instructed to contact MMA to request a clear opinion concerning alternates being allowed to vote.  Terry stated that the planning board ordinance is not adequate. 
III.	Reports                                   
	A.	Road Report
		1.	Samson claim update: MMA has mailed a letter to Maynard Farrar concerning the damages on Julia Samson's property. Lianne will type a letter of liability release for Jeremy before he performs the work on her property. David Bowen would like to be present when work begins. Julia must also be present at that time.
			One road complaint from Roland Downing was reviewed. He is still waiting to have his driveway entrance fixed. The new tar on Town Farm Road created a drainage problem.
			Morrill Nason stated that the winter plow caused a second ditch in front of his property which prevents water from draining into the original ditch. Lianne will contact Cathy.
	B.	CEO Report: not present. Selectmen reviewed building permits
	C.	ACO Report: not present.
IV.	New Business
	1.	Tax Acquired Property Bid opening: Selectmen opened four bids for the tax acquired property located on Map R8 Lot 24.
		a. Jeremy Johnson $6575.00/deposit enclosed=$400.00 cash
		b. Eleanor Jones $1,001.00/deposit enclosed=$51.00 cashiers check
		c. Jerry Marstaller $3,100.00/deposit enclosed=$400.00 money order
		d. Steven Elsman $1,650.00/deposit enclosed-$82.50 cashiers check
		Lee motioned to award the property to the highest bidder Jeremy Johnson for the amount of $6,575.00. David second. All in favor-3.
	2	Town Hall Door Replacement Bid Opening: Selectmen opened one bid for the door replacement. 
		a. Steve Elsman $1,498.00
		David motioned to not accept the bid from Steve Elsman and have the door purchased by the town of Hartford this year to be installed in the next fiscal year. Hope second. All in favor=3.
		It was agreed that David would order the door on behalf of the board of selectmen.
	3.	Sand Shed Residential Shelter Bid Opening: Lee stated that she met with DEP today and they suggested constructing a building unattached from the salt shed to preserve the warranty on the building. DEP also stated that jersey barriers should not be used. Brandy from DEP suggested using concrete blocks with a tarp cover.
		Selectmen opened the one bid for the sand building:
		a. Steve Elsman $5200.00 as an attached structure/$5950.00 as a detached structure.
		David motioned to not accept the bids from Steve Elsman and have the town purchase six 6' concrete blocks from American Concrete. Hope second. All in favor=3.  David will be present at the time of delivery for correct placement of the blocks.  
		Lee will research the cost of a motorized flap broom, which was recommended by DEP to clean the building and yard. The cost of the broom will be taken out of the winter roads accounts. Lee stated that certain areas should be painted orange for visibility reasons and the overhead door tracks should be lubricated on a regular basis. 
	4.	Appointments: 
		David nominated Charles Merritt as constable with a term of one year. Hope second. All in favor=3.
		David nominated Norman St. Pierre as Fire Warden with a term of one year. Hope second. All in favor=3.
		Hope nominated Tom Standard as Emergency Management Director with a term of one year. David second. All in favor=3.
		Hope nominated Rick Houghton as Animal Control Officer with a term of one year. David second. All in favor=3.
		David nominated Jack Plumley as Code Enforcement Officer with a term of one year. Hope second. All in favor=3.
		David nominated Kay Hawkins as Licensed Plumbing Inspector with a term of one year. Hope second. All in favor=3.
		Hope nominated Lianne Bedard as E911 Addressing Officer with a term of one year. David second. All in favor=3.
		David nominated Thomas Harvey as Planning Board Member with a term of five years. Hope second. All in favor=3.
		David nominated Morrill Nason as alternate Planning Board Member with a term of one year. Hope second. All in favor=3.
		David nominated Terry Smith as alternate Planning Board Member with a term of one year. Hope second. All in favor=3.
		David nominated Daryl Boness as Ordinance Committee Member with a term of five years. Hope second. All in favor=3.
		David nominated David Kraske as Road Committee Member with a term of one year.	Hope second. All in favor=2. Opposed=1.
		David nominated Steve Elsman as Road Committee Member with a term of one year. Hope second. All in favor=3.
		Lee nominated Al Borzelli as Road Committee Member with a term of one year. Hope second. All in favor=3.
		Hope nominated Arthur Calawa as Road Committee Member with a term of one year. David second. All in favor=3.
		David nominated Jack Plumley as Road Committee Member with a term of one year. Hope second. All in favor=3.
		David nominated Margaret Poskus as Appeals Board Member with a term of five years. Hope second. All in favor =3.
		David nominated Tanya Johnson as alternate Appeals Board Member with a term of one year. Hope second. All in favor=3.
		David nominated Sandra Cowett as Cemetery Committee Member with a term of five years. Hope seconded. All in favor=3.
		David nominated Sandra Cowett as Waste Committee Member with a term of five years. Hope second. All in favor=3.
		David nominated Beulah Brown, David Kraske, Mike Dawicki, William Scott and Anita Pottle as Laura Fogg Irish Trust Fund Trustees with a term of one year. Hope second. All in favor=3.
		David nominated Mary Houlihan, Lorraine Parsons, and Gary Pottle as Evelyn Hutchinson Trust Fund Trustees with a term of one year. Hope second. All in favor=3.
		David nominated Beulah Brown, George Marston, and Lianne Bedard as Ministerial and School Fund Trustees. Hope second. All in favor=3.
		David nominated Lianne Bedard as Assistant to the Board of Selectmen. Lee second. All in favor=3.
		David nominated Lianne Bedard as Motor Vehicle Agent. Hope second. All in favor=3.
	5.	Maine Revised Statute books/interested buyer: Tom Emery of O'Donnell's and Assoc. is interested in the statute books.
		David stated that Lianne advertise locally for bids on the books. The Bid due date is to be July 7, 2007 at 5:00pm.
	6.	Training: no interest.	
V.	Old Business
	1.	Sand Salt shed repairs: David stated that Dan Wescott has checked the electrical repairs at the salt shed. Everything looks fine now according to Mr. Wescott. David shared that the lawn has been loamed and seeded but the work is not acceptable. The gap in the center of the overhead door when it meets the ground is still present. The entry door still sticks. There are three cracks on the building floor which need to have epoxy applied to them. 
	2.	Personnel Policy: David motioned to approve the Personnel Policy which includes job descriptions and code of ethics. Lee second. All in favor=3.
	3.	Laptop Policy: Tabled.
	4.	Ordinance work list: Selectmen will meet at 6:00 pm on July 5th to review an ordinance list prepared by Lianne.
	5.	Public Record Request Policy: Tabled. Lianne to add ‘cost is the responsibility of the requestor’.
	6.	David motioned to approve the Selectmen minutes of June 7, 2007. Hope second. All in favor=3.
	7.	David motioned to approve town meeting minutes of June 12, 2007. Hope second. All in favor=3.
	8.	David motioned to approve warrants 92, 93, 94, and 95. Hope second. All in favor=3.
	9.	Selectmen reviewed correspondence.
	10.	David motioned to adjourn at 8:55pm. Hope second. All in favor=3.

	
Mintes approved by:

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David Bowen						Date

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Lee Holman						Date

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Hope McCabe						Date