Town of Hartford
Selectmen’s Meeting
February 7, 2008
Minutes

Present:  Selectmen David Bowen, Lee Holman, Hope McCabe, Clerk Lianne Bedard, Planning Board members Arthur Harvey, Thomas Harvey, Resident Peggy Ridge and Subdivision applicant Jane Mickeriz with a representative from Mainland Surveyors. 

Selectmen met at 6:00pm to discuss the 2008-09 budget. It was decided to change the first budget meeting with the Budget Committee to February 26th at 7:00pm instead of the 28th. Selectmen are to meet at 6:00pm on the 26th. 

I.	David called the meeting to order at 7:05pm.
II.	Open Session: Lee suggested using a telephone system to notify residents of trash pickup delays. Lianne suggested that residents not leave garbage/recyclables out when it is snowing.  David will speak with Archie’s on the issue. Lee stated that the next Canton Lake stakeholders meeting will be held on February 12, 2008 in Canton. Peggy Ridge shared thoughts about how the ACO is handling her complaints. Peggy is concerned that the correct protocol will not be followed in the future. Hope will make sure the law is followed. David reported that the Core Committee for the Dam issue has continued to meet. Fines equally $69,000 have been imposed on Fortier. There may be petitions to ask Hartford & Canton for money to purchase the dam. Canton Water district will take ownership if the two towns raise the money. Fortier has turned over water rights to the Canton Water District. It is expected that Fortier will have to appear in court within the month on the fines. 
III.	Reports
A.	Road report: Lee shared that we are out of salt and it will be delivered Friday. 
B.	CEO Report: not present
C.	ACO Report: not present
	1.	Executive Session personnel matter-1MRSA Section 405 				subsection 6(A): David motioned to table the executive session 			until 2/21/08. Hope second. All in favor=3.
IV.	New Business
1.	Lakefield Subdivision/Jane Mickeriz: The Planning Board has approved the subdivision application with conditions. The Planning Board did not share all of the conditions with the Select board but listed some as fire hydrants & construction of a hammerhead road. The Selectmen are to determine whether to require an escrow, performance bond, or irrevocable letter of credit from the Mikeriz’s in the amount of $80,000.00, which is the cost to construct the subdivision road. The road is 1750’ long and must be constructed in 300’ increments, meaning 300’ must be completely constructed before continuing on. This was required by Ross Cutless due to erosion reasons. Arthur shared that lots can be sold at any time and $8,000.00 from each sale must be deposited into an account for paving. The remaining cost of paving will be paid by the Mickeriz’s. The cost of paving is estimated at $50,000.00. Road construction must be completed by 10/08. Paving must be completed by 10/09. Lee is concerned that lots will not sell and this would affect the paving budget. Jane stated that each lot purchaser will have the option to have a right of way to the lake deeded to them. There was some concern that lots would be sold and the road would not be completed. Mainland stated that no building can be started until building permits are issued. Building permits shall not be issued until the road is complete. Jane shared sample letters of credit. Selectmen decided to have Jane present them with paperwork in the amount of $80,000.00 for either an escrow, performance bond or possibly an irrevocable letter of credit. This paperwork will be reviewed by the town attorney. Tabled until 2/21/2008.
2.	Comprehensive Plan Committee: not present. Final hearing to be held on March 5, 2008 at 7pm.
3.	Quit Claim Deed/Ryan: Selectmen signed deed releasing two  tax liens from 1996 & 1997.
4.	UM Cooperative Extension/Gardening program: Lee will research applying for the program with Sigrid Houlette & the Recreation Committee. 
5.	DOT/Transportation project priorities form: Jeremy is to fill out the project request section concerning state road priorities in Hartford. Lee will fill out the gateway program section. 
6.	Abatements: David motioned to approve the following abatements for 2007/08 year: Map R08 Lot 21 in the amount of $74.66, Map R05 Lot 12-1 in the amount of $178.10, and Map U14 Lot 54 in the amount of $2,108.57. Hope second. All in favor=3. David motioned to deny abatements for Map U03 Lot 3, Map U14 Lot 10, Map R05 Lot 6-1, Map U04 Lot 1-3, Map 03 Lot 4 & Map U4 Lot 20. Hope second. All in favor=3.
7.	Treasurer’s Disbursement Warrant Policy: Selectmen signed policy allowing any of the three to sign the payroll warrant.
8.	Training: no interest.
9.	Employee Evaluation Dates: Selectmen to meeting on March 6th at 6:30pm to fill out evaluation forms. 
V.	Old Business
1.	Tax Map charges: Tax Map updating charges increased from $750.00 to $1,500.00 for 2008/09.David to speak with O’Donnell’s. Tabled
2.	Appointments: passed over.
3.	Cemetery Lot Sales: Selectmen decided not to address the selling of abandoned cemetery lots at this time.
VI.	      David motioned to approve Selectmen minutes of January 17, 2008. Hope 		      second. All in favor=3.
VI.	David motioned to approve Warrants 67, 68, 69, 70, 71, 72 &73. Hope second all in favor=3.
VII.	David motioned to adjourn at 9:10pm. Hope second. All in favor=3.

Minutes approved by:

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David Bowen						Date

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Hope McCabe						Date

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Lee Holman						Date